Data Processing Information

in connection with the Finite Geometry Workshop 2025

This Data Processing Information is a summary of those information you need to know about how we will use, safeguard your personal data under General Data Protection Regulation (GDPR) during Finite Geometry Workshop 2025.

1. Who can you turn to?

The University of Szeged is the data controller

The University of Szeged is the data controller for the data processing of the The University of Szeged is the data controller for the data processing of the Finite Geometry Workshop 2025 but the concrete data processing is done through the following organizational unit.

University of Szeged, Bolyai Institute (data controller organizational unit)

Name of contact person: Dr. Gábor Péter Nagy, Department Chair
Address: Aradi vértanúk tere 1., Szeged, Hungary 6720
Phone: +36 (62) 544 089
E-mail: nagyg@math.u-szeged.hu

Name and contact details of the data protection officer: see point 11.1. of this Data Processing Information.

The University of Szeged is the data processor

The data controller in connection with the data processing of the Finite Geometry Workshop 2025:

University of Szeged, Bolyai Institute (data controller organizational unit)

Name of contact person: Dr. Gábor Péter Nagy, Department Chair
Address: Aradi vértanúk tere 1., Szeged, Hungary 6720
Phone: +36 (62) 544 089
E-mail: nagyg@math.u-szeged.hu

Name and contact details of the data protection officer: see point 11.1. of this Data Processing Information.

The University of Szeged qualifies as data processor for the data processing of the Finite Geometry Workshop 2025. The University of Szeged handles concrete data processing through its organizational unit below.

University of Szeged

Name of contact person: Dr. Gábor Péter Nagy, Department Chair
Address: Aradi vértanúk tere 1., Szeged, Hungary 6720
Phone: +36 (62) 544 089
E-mail: nagyg@math.u-szeged.hu
Webpage: https://www.math.u-szeged.hu/~nagyg/GeoWS25/

Name and contact details of the data protection officer: see point 11.1. of this Data Processing Information.

Please do not hesitate to contact us if you have any questions regarding data processing.

2. What are the main legal rules?

We inform you that your personal data will be processed in compliance with

  • Regulation (EU) 2016/679 of the European Parliament and of the Council on the Protection of Natural Persons with regard to the Processing of Personal Data and on the Free Movement of Such Data, and Repealing Directive 95/46/EC (GDPR), and

  • Act CXII of 2011 on the Right of Informational Self-Determination and Freedom of Information

  • Act C. of 2000 on Accounting

3. Does University of Szeged have a Data Protection Code?

Yes. The Data Protection Code of the University of Szeged is available at the following link: http://www.u-szeged.hu/szabalyzatok

4. What data processing are we implementing?

The following data processings take place during the Finite Geometry Workshop 2025 – 1. registration form, 2. compiling the conference program and the book of abstracts, 3. attendance sheet, 4. image and sound recording, 5. processing for archiving purposes in the public interest.

4.1. Registration form

What kind of data? Why do we collect it? What is the lawful basis of processing? How long do we store it?
Name (first name, family name) To identify that person and for contact purposes On voluntary consent. Processed at theregistration website until the withdrawal of consent, but will be deleted 3 months after the closing of the conference. We would like to inform you that we include your name as a speaker in the conference program and the book of abstracts. We use your name in participant management, and it will appear on the conference website based on a legitimate interest.
Affiliation Processed during registration to confirm your registration. On voluntary consent. Processed at theregistration website until the withdrawal of consent, but will be deleted 3 months after the closing of the conference. We would like to inform you that we include your name as a speaker in the conference program and the book of abstracts. We use your name in participant management, and it will appear on the conference website based on a legitimate interest.
E-mail address Processed during registration to confirm your registration. On voluntary consent. Processed at theregistration website until the withdrawal of consent, but will be deleted 3 months after the closing of the conference.
Title of talk/ title of abstract To compile the conference program Processed at the registration website until the withdrawal of consent, but will be deleted 3 months after the closing of the conference. We would like to inform you that we include the title of your talk / title of your abstract in the conference program and the book of abstracts based on legitimate interest.

4.2. Program and book of abstracts

What kind of data? Why do we collect it? What is the lawful basis of processing? How long do we store it?
Name (first name and family name); Affiliation; Title of talk; Abstract Data included under data category, given during registration, are processed for the purposes of conference management based on legitimate interest legitimate interest 15 years after the closing of the conference

4.3. Attendance sheet

The primary purpose of the attendance sheet is to verify that the Finite Geometry Workshop 2025 supported by of the University of Szeged is implemented. Within the framework of this project, the University of Szeged is obliged to manage the identifiable data of persons appearing at each stage of the series of events for the sake of accountability. Thank you for signing the attendance sheet!

We process the following data in case of the attendance sheet:

What kind of data? Why do we collect it? What is the lawful basis of processing? How long do we store it?
Name (first name and family name) To identify that person. legitimate interest maximum up to 5 years after the closure of the project
Affiliation; Signature To fulfil the requirements of the project legitimate interest maximum up to 5 years after the closure of the project

4.4. Image and recorded voice

We inform you that we take an image and voice recording of the program, in the form of recording of a crowd and in connection with public performance.

In the form of recording of a crowd and in connection with public performance, we take image and voice recording (video recording) of a legitimate interests.

According to Subsection (2) of Section 2:48 of Act V of 2013 on the Civil Code, the consent of the data subject shall not be required for recording and for the use of such a recording if the recording was made of a crowd or of an public performance. However, previous information should be given in these cases, so we fulfil the preliminary notification obligation to inform data subjects through this Data Processing Information, and through information provided at the event stating, „We would like to inform you that image and voice recording (video recording) will be taken during this event."

As the University of Szeged is dedicated to the protection and safety of all kinds of personal data, and the respect of privacy, we inform you that we use these recording (recording of a crowd or public performance) to promote the event and for marketing purposes through the online and offline channels of the University of Szeged.

We inform you that you have the right to object to the recordings of a crowd or public performance

  • before the program through the contact person, and

  • at the program venue, notifying it for the event organizers

so that the organizers can most effectively resolve not to include you in the recording.

4.5 Processing for archiving purposes in the public interest

We inform you that a summary of the event will be prepared to inform the professional public, which will be made public under the following link: https://www.math.u-szeged.hu/~nagyg/GeoWS25/

This will include the following data:

What kind of data? Why do we collect it? What is the lawful basis of processing? How long do we store it?
Name (first name and family name); Affiliation; Title of talk; Abstract Data included under data category, given during registration, are processed for the purposes of conference management based on legitimate interest legitimate interest 15 years after the closing of the conference

5. Who can get to know your personal data?

In connection with Finite Geometry Workshop 2025 your personal data may be disclosed to the data controller (or data processor, see point 1) organizational unit mentioned in point 1 of this Data Processing Information, as well as to those to whom your personal data is given over or transferred (jointly: recipients).

5.1. Giving over of data within the organization

We give the data over to the University’s Bolyai Institute and Accounting Office for legitimate interests purpose of division of labour within the organization. All organizational units of the University of Szeged are bound by data protection regulations, and with regard to their data processing, they pay special attention to the principles of purpose limitation, fairness, transparency and data minimisation.

5.2. Transfer of data outside the organization

The University of Szeged transfers the data to the Hungarian National Research, Development and Innovation Office. The project is supported by „Finite Geometry Workshop 2025" MEC_SZ_149263 fund, the purpose of data transfer is financial implementation, and lawful basis is legitimate interests.

6. Do we resort to a data processor?

No, we do not resort to a data processor.

7. Do we collect personal data about you from another source?

No. We collect the personal data about you from you, and do not collect data from other sources.

8. Is there an automated decision making during data processing?

No.

9. What are the legal consequences for non-disclosure?

Giving data is voluntary, there will be no adverse legal consequence for not providing it, merely no participating in that program.

10. What rights do you have?

You have the rights below for Finite Geometry Workshop 2025:

  1. right to be informed – you have the right to ask for information on the processing of your personal data. We ensure your right to be informed by preparing and publishing this Data Processing Information.

  2. right of access – you have the right to request personal information and a copy of the personal data we handle.

  3. right to rectification – should you find inaccuracies in your personal data processed by us, you have the right to ask for rectification.

  4. right to withdraw the voluntary consent, and the right to erasure – voluntary consent may be withdrawn at any time. We inform you that the withdrawal of consent shall not affect the lawfulness of processing before its withdrawal. If processing of data is based on your voluntary consent and there is no other lawful basis for data processing; or following the objection when the processing of data is based on the legitimate interests or public task and there are no overriding legitimate grounds for the processing, then you can ask for the erasure of your personal data.

  5. right to object – you have the right to object against data processing based on legitimate interests or public task at any time.

  6. right to restrict processing – you have the right to ask for the restriction of the processing of your personal data, e.g. after you find inaccuracies in your personal data, you can ask for restriction of processing while the data controller is checking the data, or e.g. exercise of legal claim.

  7. right to data portability – in automated data processing, if data processing is based on voluntary consent or contract and you need your personal data, we will give your personal data processed to you.

  8. right to legal remedy – every data subject has the right to legal remedy in case of an infringement.

  9. What remedies can you make?

11.1. You can turn to the data protection officer (DPO) of the

University of Szeged:

Dr. Dóra Lajkó

Address: University of Szeged, Rector’s Office, Data Protection Office H-6720 Szeged 13 Dugonics Square, 3rd floor, room 304

Phone: +36 (62) 342-376, +36 (62) 544-000/2376 Email: dpo@szte.hu

11.2. You can lodge a complaint with the Hungarian National Authority

for Data Protection and Freedom of Information:

Hungarian National Authority for Data Protection and Freedom of Information

Address: H-1055 Budapest, Falk Miksa utca 9-11. Mailing address: H-1363 Budapest, Pf. 9.

Phone: +36 (1) 391-1400 E-mail: ugyfelszolgalat@naih.hu

11.3. You can turn to Court

Depending on the nature of the unlawful data processing you are experiencing, you may institute legal action, even against the Authority. You can find out about the possibilities, methods and forums for starting a lawsuit at the following website: https://birosag.hu/birosagi-szervezetek

12. Does the University of Szeged have a DPO?

Yes. The contact details of the data protection officer (DPO) of the University of Szeged can be found in point 11.1. The DPO acts as a contact point between you and the University of Szeged.

© 2025 - Finite Geometry Workshop 2025